Task Properties Guide

This document will provide a detailed explanation of each Property in the FLO.W Template's Task Database, helping you better understand and use the task management features.

Task Types: Schedule vs Todo

Schedule Date vs Completion Date

Many people confuse these two properties. The key difference is:

• Schedule Date = when you plan to do it (expectation)
• Completion Date = when you actually finished it (result)

For example: you plan to write an article from Monday to Friday, so Schedule Date is Mon ~ Fri. You finish it on Wednesday, so Completion Date is Wednesday.

Next Action

Set an immediately executable action for the current task, so that next time you see the current task, you can execute it without any thinking, then rely on inertia to further break down and complete this task

Sibling Tasks

Sibling Tasks is a formula property that automatically lists other tasks under the same project, helping you quickly see the progress of related work.

Display rules:

• Finds all tasks under the same project via the Project Relation, excluding the current task
• Sorted by creation date (newest first), up to 20 entries
• Each task shows: task name + creation date (blue) + current status (color-coded)
  • Green: Completed
  • Blue: In Progress
  • Red: Todo / On Hold / Collect / Abandoned

Use case: When working on a task within a project, you can see the status of other tasks in the same project without switching to the project page.

Task Reminders

Task Status Usage Guide

In the FLO.W system, task status is used to mark which life cycle stage a task is in. Understanding the meaning of each status helps you manage task flow more efficiently.

Practice Recommendations

Daily Usage Flow:

1. Anytime record ideas in Collect
2. Daily or weekly organize Collect, convert clear tasks to Todo
3. Daily select tasks from Todo, change to In Progress when starting
4. Mark as Completed after finishing, or if can't continue can On Hold or Abandon

Common Pitfalls:

• ❌ Mark all tasks as In Progress → leads to inability to focus
• ❌ Use Collect as a trash can → need periodic cleanup, otherwise loses meaning
• ❌ Afraid to use Abandoned → promptly abandoning worthless tasks is key to keeping system clean

Core Principle: The essence of status is to help you see the right tasks at the right time. Tasks with different statuses will appear in different views, keeping your workflow clear and efficient.