Job hunting is a marathon. You need to track progress with multiple companies simultaneously, prepare for interviews at different positions, and manage massive amounts of job information and interview experiences. The more opportunities you have, the more chaotic it becomes—which companies have you applied to? What stage is each one at? Where did you save that interview experience note?
With the FLO.W Notion Template, you can transform a job search into a clearly structured, trackable project, keeping the entire process organized while accumulating interview experiences and knowledge that can be reused in the future.
Overall Approach to Job Hunting
In FLO.W Notion template, a job search can be organized like this:
| FLO.W Notion template Module | Corresponding Content | Example |
|---|---|---|
| Project | A job search campaign | 2026 Spring - Product Manager Job Search |
| Task | Various job search stages | Finalize resume, Apply to ByteDance, Prepare for Tencent second interview |
| Note | Interview experiences, self-introductions, research | Tencent PM first interview review, My self-introduction template |
| Web Clipper | Job postings, job search materials | Job descriptions, interview tips articles |
The core idea is: Treat a job search as a phased project with clear goals.
Creating a Job Search Project
First, create a dedicated project for this job search.
From the top navigation bar, go to the Project center, then create a new page in the Project Category - Work database view
Fill in the project name. It's recommended to include the time period and target position, such as "2026 Spring - Product Manager Job Search" or "2026 Fall - Frontend Developer Job Search"
Set the Project Schedule Date based on your expected job search timeline with start and end dates
Associate the project with an appropriate sub-Area, such as "Career Development" or "Job Search"
If you haven't created the corresponding sub-Area yet, you can skip this step for now and add it later. For more about Areas, see Area Property
Breaking Down Job Search Tasks
After creating your job search project, the next step is to break down the job search process into specific tasks. A complete job search typically includes the following stages:
Resume Preparation Stage
Before you start applying, get your resume ready:
- Update personal information and contact details
- Optimize project experience descriptions (quantify achievements)
- Adjust resume focus based on target positions
- Prepare an English resume (if needed)
- Ask friends or mentors to review
Target Company Research Stage
Identify which companies you want to join and what positions to apply for:
- Compile a list of target companies (sorted by priority)
- Research each company's business lines and products
- Understand specific requirements for target positions
- Track each company's recruitment timeline
Application and Interview Stage
Once you start applying, each company can be tracked as a task:
- Apply to ByteDance - Product Manager (Applied)
- Apply to Tencent - Product Planning (Pending written test)
- Apply to Alibaba - Product Operations (Preparing for first interview)
- Apply to Meituan - Product Manager (Second interview completed)
Go to your job search project page and add the above tasks in the Task Management module
Set the Schedule Date for each task, especially those with confirmed interview times. When setting, distinguish between two types of tasks: Schedule tasks (like interviews, written tests) have fixed time slots and cannot be adjusted; Todo tasks (like preparing resume, researching companies) only have deadlines and can be flexibly arranged. For more about the difference between Schedule and Todo, see Task Properties
As your job search progresses, update task statuses promptly
Managing Job Search Notes
During the job search process, you'll produce lots of valuable content. This content is useful not only for now but can be directly reused in future job searches.
Content Worth Recording
- Self-introduction template: Prepare versions in both Chinese and English; different positions can have different emphases
- Interview reviews: After each interview, record the questions asked, your answers, and areas for improvement
- Company research notes: Target company's business, products, culture, interview style
- Personal experience summary: Organize your project experiences using the STAR method for direct use in interviews
There are two ways to create notes:
- Click the Add Note button in the top left corner of the Homepage for quick creation
- Create directly in the Related Notes area of your job search project page (recommended)
The second method is recommended because notes created in the project page will be automatically associated with that project, saving you the step of manual setup.
Go to your job search project page, find the Related Notes area, and click to create a new note
Set an appropriate Note Type for the note. For example, interview reviews can be "Idea - Thought/Inspiration," and self-introduction templates can be "Ref Notes"
Using Topic Notes to Aggregate Interview Experiences
If you've interviewed at multiple companies for similar positions, you can create a "Product Manager Interview Experience Summary" or "Frontend Developer Interview Experience Summary" as a topic note, setting each company's interview review as its "child."
The benefits of doing this:
- Easy to compare interview styles across companies
- Summarize frequently asked questions and best answers
- Can be directly reused in future job searches
For detailed explanations of topic notes and parent-child relationships, see Topic Notes and Parent and Child.
Using Web Clipper to Manage Materials
During your job search, you may collect various materials: job descriptions, job search guides, interview tips articles, etc. FLO.W Notion template's "Information Hub" module can help you manage these materials uniformly.
Tracking Job Search Progress
When you complete job search tasks, the project automatically calculates overall progress, letting you clearly know how much of the job search is complete.
After completing a task (e.g., "Apply to ByteDance" becomes "Applied"), change the task status to Completed
Return to your job search project page, and you'll see the progress bar automatically updated
In the Dashboard on the Homepage, you can also see a progress overview of all ongoing projects
Through progress tracking, you can:
- Visually see how much of the job search is complete
- Identify which companies haven't been applied to and which interviews haven't been prepared for
- Ensure no processes are missed when you receive a satisfactory offer
FAQ
Related Features
- Project Management - Learn about complete project features
- Task Properties - Learn about various task property settings
- Note Properties - Learn about note organization methods
- Web Clipper - Clip job postings and job search materials
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